ASSISTANT DIRECTOR (PARLIAMENTARY LIAISON OFFICER):ADMINISTRATIVE SERVICES REF NO: DHET28/08/2022

SALARY : R382 245 per annum (Level 09)
CENTRE : Pretoria and Cape Town

REQUIREMENTS : An fantastic bachelor’s degree/national diploma (NQF degree 6) in Public Management, Office Management, or an equal qualification. A minimal of three (3) to 5 (5) years of ride in the Parliamentary environment/administration in the workplace of government authority. Thorough information of the interplay between Parliament, Departments and Ministry. Understanding of the mandate and purposeful areas included by using the executing authority’s portfolio. Knowledge of political, Cabinet and Parliamentary Legislative procedures in South Africa. Knowledge of Minimum Information Security Standards (MISS) and perception of the Department. Strong organisational skills and analytical skills. Excellent conversation abilities (verbal and written). Good record writing skills. Computer literacy (proficiency in MS Word, Outlook, PowerPoint – potential to draft or edit PowerPoint presentations). Sound interpersonal skills. High ranges of reliability, confidentiality and diplomacy and Managerial skills. Professional; Able to deal with humans from a huge vary of backgrounds and stages of seniority; Committed and Loyal.

DUTIES : Coordinate Parliamentary Questions: Receive query papers for oral and written replies from Parliament; Identify questions relevant/directed to the Department; Send questions to the applicable branches with an indication of due dates for submitting responses to the Office of the DG; Create a desk on the status of questions for monitoring purposes, each top notch and tabled questions; Receive responses from branches, edit and print, copy, scan and post the response to Ministry; Update the desk for reporting in Senior Management meetings. Coordinate Parliamentary Committee meetings: Receive a listing of the parliamentary committee and oversight visits; Create a draft programme of committee conferences such as oversight visits with due dates for submitting presentations; Receive the presentation, edit the place feasible earlier than sending them to the Chief Director and Director-General for approval and authorized variations despatched to Ministry / Parliament; Coordinate the attendance of Departmental/delegations at Parliamentary conferences legislation briefings and oversight visits etc.; Attend Parliamentary Committee conferences and oversight visits and collect reviews the place applicable; Send the tabled responses to Communications for updating DHET website. Support the DG in parliamentary work: Receive announcements, Tabling’s and Committee Reports every day and perceive troubles that have an effect on the Department; Send to the branches and request inputs in responding to the hints made; Compile the inputs obtained from branches and edit the place possible; Prepare Ministerial submissions to desk the responses; Process correspondents from Parliament that comes thru the Office of the DG; Send to the applicable branches for consideration. Assist on Cabinet matters: Receive examine Cabinet archives and discover problems that have an effect on the Department, Memorandum, Agenda and Minutes; Ensure that Cabinet files are saved in a tightly closed vicinity and Prepare documents for the DG when attending Cabinet Lekgotla. Provide supervisory function to the Senior Administrative Clerk.

ENQUIRIES : Mr P Mtshali Tel No: 012 312 5089 / Mr R Kgare Tel No: 012 312 5442 / Mr D
Moyane Tel No: 012 312 5165